REVENUE | GL/AP/JC/PR | SERVICE MANAGEMENT | PURCHING/INVENTORY
ESTIMATING | CRYSTAL REPORTS | REPORT DESIGN
Timberline Crystal Reports
These sessions are designed to show clients how to pull information from Timberline software into standard or custom reports.
Topics covered:
• Creating new reports
• Formulas and functions
• Design basics
• Selecting tables and fields
• Subreports and parameters
• Select features (conditions or filters)
• Grouping and sorting
• Subtotals and summaries
• Advanced features are covered on the third day
General Ledger, Cash Management, Accounts Payable, Job Cost and Payroll Workflow
This class gives participants hands-on experience with basic processing tasks and repetitive setup options that affect ongoing workflow, such as setting up vendors, jobs and employees. Lab time and lecture with discussion covers the Concepts and Tools, Cash Management, General Ledger, Payroll, Accounts Payable, Job Cost applications.
Concepts and Tools (go to top)
This class starts at the beginning with the nuts and bolts behind Timberline’s concepts and tools to help you understand the basic structure of the software.
• Timberline Concepts
• Timberline Help
• Timberline Tools
• Company/ Data Folder Set up
General Ledger (go to top)
Learn how your Gold applications interface with General Ledger to provide a detailed audit trail to original transaction activity.
• General Ledger Overview
• Record Entries
• Post Entries
• Recurring Entries
• Error Correction
• Period End
Cash Management (go to top)
This segment of the class will outline the cash management options and help in daily operations of entering and posting transactions as well as reconciling your accounts.
• Cash Management Overview
• Entering Transactions and Posting
• Reconciling
• Moving Entries and Other Topics
Accounts Payable (go to top)
Learn how to control your cash flow with the Gold Accounts
Payable application. Begin with a discussion of invoice entry, and then cover the following topics:
• Overview of Accounts Payable
• Enter Invoices
• Setting up Vendors
• Posting Invoices
• Selecting Invoices to Pay
• Printing Checks
• Recording Manual Checks
• Error Correction
• Additional Payroll Features
• Period End
• Retrieval Hierarchies
Job Cost (go to top)
The Job Cost database gives you the information you need to track revenue, control costs and stay ahead of potential problems. Understanding how and where this information is stored is the key to accessing it for effective decision making. This session gives you an overview of job setup and commitment and change order entry, and also covers the following topics:
• Overview of Job Cost Workflow
• New Job Setup
• Commitments
• Change Orders
• Entering Direct Costs
• Posting Entries
• Error Correction
• Period End
• Convert Jobs
• Job File Management
• Job Cost Retrieval Hierarchies
Payroll (go to top)
With an emphasis on time card entry and check processing, this session begins with a preview of the Payroll workflow and includes the following topics:
• Overview of Payroll
• Entering Time
• Setting up Employees
• Processing Payroll
• Enter Checks
• Printing Checks
• Posting Checks
• Error Correction
• Period End Considerations
• Payroll Retrieval Hierarchies
Revenue
This class focuses on business decisions you’ll make that affect your system’s setup and implementation. It also gives participants hands-on experience with basic processing tasks that affect ongoing workflow, such as creating invoices, Quick Bill and contract change orders. Discuss topics ranging from designing your company’s system controls according to your individual processing needs and the workflow processes used with the revenue products. Lab time and lecture with discussion will cover the Accounts Receivable, Contracts and Billing applications.
Accounts Receivable & Contracts (go to top)
Follow the life of a contract to learn the integrated workflow process for Accounts Receivable and Contracts.
• Entering a Manual Invoice in Accounts Receivable
• Recording Cash Receipts
• Tracking Correspondence Items
• Adjusting Invoices
• Billing Retainage
• Posting Contracts and Entries
• Tracking Change Order Request and Approve Change Orders
• Aging Accounts Receivable Balances
• Contracts - Closing the Month
Billing (go to top)
Learn the workflow procedures for creating both cost based and contract based invoices.
• Preparing and Entering Quick Bill Invoices and Formats
• Generating WIP Information from Cost Transactions
• Adjusting WIP Information
• Generating Cost-Based Invoices
• Entering Information to Create Contract-based Invoices
• Creating Invoices
• Synchronizing Billing Records Entries with Contract Items
• Preview and Print Invoices
Timberline Beginning / Advanced Report Design,
Inquiry Design, Financial Statements and ODBC
Who should attend?
This class is intended for Timberline Accounting clients who are responsible for designing custom reports, inquiries and financial statements for their company. Typical attendees would include accounting managers, project managers or system administrators.
The class focuses on the planning process for reports and inquiries, as well as on ways to create, modify and save simple designs. Participants will learn through a combination of lecture and hands-on activities. Lab time will give clients a chance to work with reports appropriate for their area of specialty, such as Job Cost or Property Management. Participants will also learn about the capabilities of the Financial Statement Designer, including step-by-step instructions on how to enter financial statement designs.
The first part of the class covers the basics of designing a report, inquiry or financial statement, while the second part of the class introduces more advanced topics, customized formulas and design.
Beginning Report Designer (go to top)
The Report Designer’s flexibility lets you design custom reports that meet the needs of everyone you work with. This session gives you a comprehensive introduction to the reporting process, from planning to creation. Topics include:
• Timberline data structure
• Planning for your reports
• Applying formulas
• Design concepts
• Using functions
• Managing custom reports
Advanced Report Designer (go to top)
Take your report designing skills to the next level with this activity intensive course. Attendees will leave this class with a solid understanding of a variety of features including formulas, functions, prompt windows, as well as many other options.
• Overview
• Features
• Data Flow and Structure
• Formulas
• Record Selection
• Sorting
• Field Section and Formatting
• Print Controls
• Grouping
• Totals and Summarizations
• Commands and Conditions
• Security
• Custom Reports
Inquiry Designer (go to top)
Gold’s Inquiry Designer is the key to accessing your project accounting information on-screen, instantly. Learn how to create your own inquiries and modify existing ones to pinpoint exactly the information you need. You’ll cover the following topics:
• Basic concepts
• Planning your inquiries
• Creating inquiries
• Modifying existing inquiries
Financial Statements (go to top)
The Financial Statement Designer makes it easy to present your financial information professionally. Learn how to ‘point and click’ your way through everything from balance sheets and budget variance reports to twelve-month spreadsheets and entity comparison statements. Topics include:
• Basic concepts
• Creating custom designs
• Modifying existing designs
• Printing financial statements
• Setting up statement groups
• Using prefixes
• Layout tips
ODBC (go to top)
Open Database Connectivity (ODBC) is a standard interface that serves as a translator between different database file structures and different software. The ODBC driver allows certain applications to collect data from databases created in other applications.
• Installing and using the ODBC driver
• Setting up Data Source
Service Management
This course will walk you through the steps to get your Service Management software setup to manage your facilities. We will then take you through the entire workflow process, from the time a call comes through to the dispatcher all the way to completion and follow up of the service call.
General Ledger,
Products,
Centers, Departments, Employees, Groups, Pay Types, Skills, Service Areas, Postal Areas, Customer Types, Payment Terms, Billing Accounts, Equipment, Equipment Classes, Equipment Types, Equipment Manufacturers, Services, Markup/Discount Tables, Rate Sheets, Taxes, Call Types, Problems, Repairs, Flat Rates, Fleet Maintenance, Vehicles, Expenses, System Options, Products, Work Orders, Sequence Numbers, Agreements, Average Costing Scenario,Preventive Maintenance – Add On, Masks, Sales Leads, Job Types, Sources, Dispositions, Marketing Lists,
Inventory, Vendors, Trade Service Pricing, Parts – Maintain Parts, Standard Costs, Selling Prices, Units of Measure, Standard Stock Lists, Purchasing, Shipping Methods, Notes,Installing and Setting Up Paging, Installing the Paging Services, Using the Dispatch Board
Estimating
Fundamentals & Smart Assemblies (go to top)
The class will cover takeoff methods (quick, item and assembly), modifying estimates, graphical reporting, and database development. A comprehensive workbook and duplicate files of course work are provided for future reference.
• Introduction & Overview
• Set Up and Quick Takeoff
• Assembly Takeoff
• Estimate Totals and Addons
• Create a Competitive Bid
• Manipulate Estimates and Create Reports
• Prepare the Database
• Setup Items
• Create Formulas
• Build Smart Assemblies
• Use Item Tables and Select Takeoff
• Use Assembly Guide
Extended Edition (go to top)
The class will cover setting up resources, crews and labor and equipment rate tables, creating WBS codes, WBS libraries, formula tables and intelligent assemblies. A comprehensive workbook and duplicate files of course work are provided for future reference.
• Introduction & Overview
• Set Up and Use Crews
• Work with WBS Codes
• Use the Bid Grid and Cuts and Adds
• Work with Estimate Adjustments
• Address Book
Purchasing & Inventory Class (go to top)
